Workday Student Onboarding Guide

Students can review and update both their legal and preferred names in Workday. To quickly access these tasks, use the universal search bar and search for:

• Change My Legal Name
• Change My Preferred Name

Legal name changes require supporting documents, while preferred names can be updated at any time.

Students can review and update their personal information in Workday, including:

• Date of Birth
• Marital Status
• Race or Ethnicity
• Religion
• Citizenship information

Use the universal search bar and search:

• Change My Personal Information

Students can manage how their information is shared within Workday. They may:

• Control directory visibility
• Choose what information appears on their public profile
• Update consent preferences

Use the universal search bar and search:

• Manage My Privacy Settings

Students can add or remove third-party users, update their access, or modify and revoke permissions at any time.

Use the universal search bar and search:

• Manage Permissions for My Third Party

Granting access allows the university to share approved information with the selected individual(s).

Students can add emergency contacts, family members, or other trusted contacts in Workday. They may:

• Add new contacts
• Edit existing contacts
• Remove contacts no longer needed

Contacts are managed through the Friends and Family tab under the Contact section in their profile.

Students who need to add or update dependent information can submit a request through Workday. Dependents may include a spouse or children. Use the universal search bar and type:

• Use the universal search bar and type: 'Create Request'
• Select 'Student Request for Dependent Information'

Students can also review dependent records in their Additional Data section after submission.

Students should keep their contact information current in Workday. They can:

• Add or update addresses
• Add or update phone numbers
• Add or update email addresses
• Remove outdated contact information

Use the universal search bar and search:

• Change My Home Contact Information

Domestic students must submit their Social Security Number (SSN) and supporting documentation. To quickly access this task, use the universal search bar or navigate to your onboarding tasks and select:

• Change My Government IDs

Adding an SSN requires uploading a photocopy of your Social Security card for verification, which will be removed after confirmation from administrators.

The mandatory Title IX Course can be accessed by:

1. Go to myBYUH Student → Canvas (log in with BYUHNetID)
2. Open Courses → Title IX Course
3. Finish all modules and quizzes
4. Returning to the onboarding task, and click Submit or Save for Later

This must be finished before receiving your Student ID card.

Contact Canvas for assistance.

Note: If you don't see the course, check again later—new students are added every Monday.

Students can manage how they receive eligible payments or refunds through Workday.

Use the universal search bar and search:

• Payment Elections

Students can add or update their banking information at any time.

For additional help, contact Financial Services.

Students can access and manage their 1098-T tax forms in Workday. Available tasks include:

• View My 1098-T
• Print My 1098-T
• Manage Paperless 1098-T
• My 1098-T Box Details

For additional help, contact Financial Services.

Federal Student Aid Authorizations require assistance from Financial Aid & Scholarships.

For support, reach out to Financial Aid & Scholarships.

Students must complete all required immunization and tuberculosis clearance requirements before registration clearance can be granted. For assistance, contact Health Services directly through the contact information listed on their website:

BYU–Hawaii Health Services Immunization Requirements

Visit the Student Housing website to review deadlines and complete your application.

For any concerns and inquiries, contact Housing.

Students can use Holokai and Academic Advising resources to plan courses, review degree progress, and receive academic support.

Helpful resources:

• Holokai
• Meet With Your Academic Advisor

For assistance and additional help, contact Academic Advising.